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BUSINESS EXPENSE REPORT
Employee: Sarah Mitchell
Company: Vertex Partners LLC
Department: Business Development — Q1 Client Trip
Period: March 7–10, 2025
Report Date: April 5, 2025
Report #: EXP-2025-031
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ITEMIZED EXPENSES
Date Description Category Amount
──────── ───────────────────────────────── ─────────────── ──────────
Mar 07 Flight: Boston → Chicago (ORD) Travel $412.00
Mar 07 Uber: Home → BOS Airport Transportation $38.50
Mar 07 Hotel: Marriott Chicago (1 night) Lodging $229.00
Mar 08 Hotel: Marriott Chicago (1 night) Lodging $229.00
Mar 08 SaaS Summit Conference (2 days) Conference $599.00
Mar 08 Client dinner: Sarah + 3 clients Meals & Ent. $287.40
Mar 09 Breakfast (working session) Meals $28.60
Mar 09 Taxi: Hotel → Venue Transportation $22.00
Mar 10 Flight: Chicago → Boston Travel $398.00
Mar 10 Uber: BOS Airport → Office Transportation $41.00
Mar 10 Office supplies (presentation mat.) Supplies $34.80
──────── ───────────────────────────────── ─────────────── ──────────
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
EXPENSE SUMMARY BY CATEGORY
Travel (airfare) $810.00
Lodging $458.00
Meals & Entertainment $316.00
Transportation (ground) $101.50
Conference & Registration $599.00
Supplies $34.80
──────────
TOTAL EXPENSES $2,319.30
━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
REIMBURSEMENT CALCULATION
Total Expenses: $2,319.30
Less: Cash Advance Received: ($300.00)
──────────
AMOUNT DUE TO EMPLOYEE: $2,019.30
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BUSINESS PURPOSE
All expenses incurred for attendance at the SaaS Summit 2025 conference and
associated client meetings in Chicago, IL. Trip was pre-approved by VP of BD.
CERTIFICATION
I certify that all expenses listed are accurate, business-related, and supported
by receipts. No personal expenses are included.
Employee Signature: _______________________ Date: ____________
Approver Signature: _______________________ Date: ____________
Manager / Finance Approval: _______________ Date: ____________
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